Why Use Digital Property Inspection Software?
Are property inspection software systems worth it?
But does it make sense to switch your entire office over to a new system and process? Our data says a resounding—YES! Property managers all over the world are beginning to realize what a profound effect implementing a solid software system like Inspect & Cloud into their business can do for them.
Key Features for Property Inspection Software In addition to creating beautiful PDF reports easily from your mobile phone or tablet, the following show up as reasons to make the shift with so many of the property managers we talk with.
Inspect and Cloud property inspection software will:
- Save you time—we’ve shown that reports that were taken up to 3 hours to complete from start to finish, can now be down in less than 30-minutes
- Create Better Inpsections—by using our default industry checklists or creating your own custom template, your reports will reflect the exact data your customers desire and need
- Create perceived value—all of our reports are custom branded with your logo and company information, making it appear to your customers that you built this software just for them!
- Easy mobile access—whether on iPhone, iPad, or an Android device, we’ve got you covered. Inspect & Cloud allows you to get things done in the field quickly.
Leave your competition behind
Unfortunately, property managers are still holding back business and personal growth by using inefficient means to complete inspections. From age-old methods of using pen and paper to relying on clunky Excel spreadsheets – managers all over the world are struggling to keep up with change.
By simply engaging with technology advancements and integrating property inspection software into your companies’ operations, you place yourself ahead of the competition. The guest experience improves massively when you use this type of tool to complete your practices. Plus, you can access any information you need at any time. Instead of trawling through filing cabinets, you search your software exactly how you would a Google search. Instead of loose bits of paper clogging up your office, you open your web app on your laptop and get working.
In every aspect of management, integrating your company with property inspection software instantly propels you above the competition.
Ability to “Close the Loop” on Action Items
Closing the loop assures that a system or a process performs within controlled limits. This process can best be described as the most effective way of planning and monitoring in order to assure that the desired outputs are obtained. While this is also possible in a paper-based system, the inspection software comes with more benefits and it’s easier to manage, considering that the amount of actions needed to achieve the desired results is reduced. Reducing the number of actions leads to reducing the chances of mistakes appearing throughout the entire closing the loop process. Inspection software has a high capacity of being customized for the client’s needs, offering the ability to “close the loop” on action items and a wide variety of other features which are, most of the times, easier to use than the classic paper-based inspection system.
Standardization of Inspection Checklists Across Locations
Uniformity across locations is one of the most significant problems encountered in the industry. It’s extensive type work, and you need that special type of efficient employee who enjoys checking out all the little details to perfection. It requires a lot of hours and attention, and it’s one of the areas where mistakes are most likely to appear. By using inspection software, anyone can quickly check in real time if the standardization of inspection checklists (for example) across various locations is being met. Unfortunately, this is something the old pen and paper can’t do!
Faster Inspections
The time it takes to complete an inspection depends on a few factors.
- How long it takes an inspector to find previous inspections.
- The time to find directions to the site.
- How quickly an inspector can assess and write notes.
This can add up to several hours. With Codepal, the history of an address is accessible instantly. Along with a google map of the location. While on site, the inspector can click through checklists instantly.
Accurate Data/Minimizing Errors
The accuracy of inspection data is important to your business. As well as minimizing errors in reporting codebook references. With paper inspections, codebook reference must be searched in a book. These can easily be misquoted. Instead, let Codepal checklists automatically reference the code. However if needed, Codepal stores your codebooks that are easily searched.
Ways that digital property management inspections give back your most valuable commodity—TIME
- Easily Plan Your Property Management Inspections Daily — Property Management Inspection software like Inspect & Cloud allows you to easily add and schedule property inspections that can be viewed in calendar, map, or list view, making it easy for you or your inspectors to plan out their day.
- Eliminate Paper With Digital Property Management Inspection Reports — Going green is something everyone from NBC Universal to NAR is doing. The amount of office “real estate” you’ll save by no loner being bound to filing cabinets, copy machines, file folders will surprise you. Of course, property management inspection apps like Inspect & Cloud allow you to easily print a report (if needed) or download and/or email a PDF report from your phone.
- Empower An Office Staffer To Become A Property Inspector — A digital property management inspection app like Inspect & Cloud is so easy to use that you can easily train your employees to inspect properties for you. Real time progress and monitoring allows you to keep track of who’s out in the field and where.
- Easily Generate Your Property Inspection Report Form — A clear, professional property management inspection report helps you showcase your expertise to property owners, and makes it easy for you to compare any notes listed as part of a Residential Lease Inventory and Condition Form. A clean PDF property management inspection report gives you more evidence to support your Itemization of Security Deposit, as well.
- Simple Checkboxes, Autotext, and Built-In Camera Cut Time off Property Management Inspections — An easy to use graphical interface on both the web application and mobile iPhone or iPad app (Android in development!) allows you and your inspectors to quickly, efficiently, and accurately move through a property and perform an inspection. You define everything you wish to have reviewed during a property management inspection. Everything is spelled out, so nothing is missed by your Property Inspector.